Delivery Driver Fueling Solutions

The Demand For Delivery Drivers Is Higher Than Ever.

Our world is evolving and people are discovering the benefits and convenience of food, groceries and everyday products delivered right to their door.

Delivery Drivers, or if you have a Fleet of Drivers, the ability to be able to have access to 24/7 fueling stations, controlling the expenses involved and ultimately protecting against fraud is more important than ever.

What Is The Best Way To Fuel Your Delivery Drivers While Protecting Your Costs?

More than ever, it is important to be able to deliver products and fuel those who deliver them.  There is a growing need for delivery drivers today.  The turnover rate is high, and controlling spending can easily become a full-time job. When you’re on the road delivering, you need fuel and a way to control purchases simultaneously.  Pacific Pride and CFN fuel cards are the solution.

Increasing your staffing of delivery drivers and more employees includes higher risks. Control those risks by using fuel cards that allow restrictions based on locations, amount of fuel and time of day.

Customers are increasingly turning to businesses that can deliver to them rather than traditional retailers.  It is important to have systems in place if you want to control these expenses.  Give new employees credit cards without putting yourself at risk. Instead use Pacific Pride and CFN fuel cards and set limits for your drivers and employees on what they can buy, when, where and how much. With fuel cards you can get an email in real time as each transaction goes through.

Set up controls and monitoring systems to protect your business. As your business grows, you have less time to monitor individual employees. Set up systems that control waste and extra expenses, while giving employees the fuel they need to move your equipment and provide the services you provide through your business. During non-peak times throughout different seasons of your business, it’s a great way to tighten your belt and watch your expenses more closely without adding more to your plate in order to do so.

All you need to access Pacific Pride and CFN sites in Oregon is proof that you are a business and use over 900 gallons of total fuel a year. If you are a business using a commercial quantity of fuel, you qualify to self-serve gasoline and you can stop paying your employees to shop at the most expensive retail gas stations with the best mini-mart selection. Late night fueling becomes easier and less expensive and you can get them back on the road 24-7 and usually without a line to wait in.

Combine Fuel Cards With On-Site Fueling

On-site fueling may also be an option if you have a fleet of vehicles parked at a yard every night.  This service, also called wet-hose fueling, can help cut costs associated with drivers by reducing the amount of time they are fueling and not delivering product. Large fleets can save significant time and increase distribution capacity.  We can combine both to offer a more comprehensive solution.

Here Are The Top 5 Strategies To Stay Away From Fuel Theft

#1 – Take Inventory Of Your Gas Cards

Make sure you know who has your cards. It is a good idea to keep track of what cards you have and who is using them every year. A clear card policy implemented by Human Resources or your Dispatcher is a good way to track what employees (or vehicles) have what cards. We perform an annual card audit in conjunction with our Oregon Fire Marshall audit.

Our team will gladly provide a list of your cards as well as the last time they were used. Using your employee list, we can ensure there are no lost or unused cards. You would also be surprised how individual cards can float between employees as it is easier than asking for a new card.

#2 – Have Your Accounts Payable Staff Audit Your Transactions

Check your transactions regularly for unusual transactions, such as multiple transactions on a single vehicle or card, switching fuel types, and refueling when the business is closed. As you review your bill, keep an eye out for transactions that occur outside of normal business hours and days, or if certain vehicles are fueling more than once a day.

Buying fuel outside of your service area is another indicator. It is most common for employee fuel theft to occur early in the morning on the way to work (before you open) or after bars close.

#3 – Attach The Fuel Cards To The Vehicle’s Keys

A great practice is to assign each vehicle in your fleet a separate gas card. Make sure your Fleet Cards are on the key ring dispatched with the vehicle. Drivers are then assigned a number that can be used on any vehicle in the fleet. As a result, you will know exactly who is using the card and which vehicle is being filled. Individual card ownership should be limited to management and maintenance to reduce the risk of a stolen card. It is obvious if any card goes missing if it is directly connected to a vehicle’s license plate.

#4 – Set Fuel Cards With Limits

When you assign a gas card to each vehicle in the fleet, you can set a limit based on the vehicle. If your tank size is 20 gallons, that card should be limited to 20 gallons per transaction. Ensure that your cards are programmed to the vehicles to which they are attached. The card can also be restricted to prevent anyone from accidentally buying premium fuel or worse, putting the wrong fuel in the vehicle. It is important to limit the amount of time they can use a card on a daily basis in order to reduce the risk of theft.

If a vehicle never drives more than 50 miles in a day, it shouldn’t need to be refilled more than once in a day. The limits reduce the possibility of theft and also make theft obvious when they are reached. Zip codes, states, and times of days can also be limited. Your theft exposure would be limited to a few dozen gallons instead of thousands of dollars if someone did steal a card.

#5 – Manage Fuel Receipts In Real-Time With E-Receipts

The 21st century calls for real-time fuel management, so use E-receipts. If you are concerned about a particular card, you can set it up to email you in real time or to email your fleet management. You will be able to react right away if theft occurs. You will not only be able to lock down the security of your gas card, but also be able to correct any efficiency mistakes. The owner and dispatcher can also use this to verify the driver’s location when he or she is fueling. Providing immediate feedback and communication is essential to changing bad behavior in drivers who mean well but may have made a simple mistake.

Choose to partner with a company that wants your business to succeed and has the right tools to protect your business, and ultimately your bottom line.

Whether your an owner/operator or you are managing a large fleet of corporate vehicles needing fueling commercial cardlocks can help you save time and money and improve your bottom line in operational costs.  Commercial-only Pacific Pride and CFN sites in the northwest are a real resource for small businesses. Fuel cards reduce the opportunity for fraud or theft on your fuel card and speed up the fueling process which can reduce labor costs. Stand-alone sites limit access to convenience store items so employees won’t be tempted to spend time browsing and make purchases on the company credit card.  There are fewer people at the site, so there is less chance of coming into contact with a sick person as well.

What If You Need To Lock Down A Card From Fuel Theft?

We can help you field all of these best practices. Our motto is “Keep it Simple” and we are here to make this process as easy as possible. Feel free to reach out and see what we can do for your fleet to upgrade its fleet fueling security. If your fueling just one vehicle or you’re managing corporate fueling for hundreds of vehicles, we can help you set up an account.

Download our Best Practices On Avoiding Fuel Theft here.

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